Privacy Policy
Gandawin Harmony Trust (GHT)
Your privacy matters to us.
Gandawin Harmony Trust is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect information when you visit our website, contact us, make a donation or participate in our activities.
Website: https://gandawinharmony.org.uk
Contact: admin@gandawinharmony.org.uk
Last updated: 21 October 2026
1. Who We Are
Gandawin Harmony Trust (GHT) is a community-focused organisation working to support individuals and families through charitable, religious and community activities.
GHT is currently preparing for registration as a charitable organisation in the United Kingdom.
For enquiries about this policy or your personal information, please contact:
Email: admin@gandawinharmony.org.uk
Website: https://gandawinharmony.org.uk
2. Information We Collect
Depending on how you interact with us, we may collect:
- Contact information: Name, email address, telephone number and postal address.
- Donation information: Donation amount, date, purpose, payment reference and donation frequency.
- Membership information: Information provided when applying for or maintaining membership.
- Enquiry information: Messages submitted through our contact forms or email.
- Technical information: IP address, browser type, device information and website usage data.
- Consent records: Your agreement to relevant declarations, privacy notices and terms.
We aim to collect only information reasonably necessary for the relevant purpose.
3. How We Use Your Information
We may use personal information to:
- Process and administer donations and membership contributions.
- Respond to enquiries and provide requested assistance.
- Maintain appropriate financial and administrative records.
- Communicate about activities or services you have requested.
- Protect our website against spam, fraud and misuse.
- Comply with applicable legal and regulatory obligations.
- Send newsletters or promotional communications where we have an appropriate lawful basis.
We do not sell your personal information.
4. Our Lawful Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), we process personal information only where an appropriate lawful basis applies.
Depending on the circumstances, this may include:
- Consent: Where you have freely agreed to a specific use of your information.
- Contract: Where processing is necessary to provide a service or administer an agreement.
- Legal obligation: Where we must retain or disclose information to comply with the law.
- Legitimate interests: Where processing is necessary for the reasonable administration, security and operation of GHT, provided your rights are appropriately protected.
Where we rely on consent, you may withdraw it at any time. Withdrawal does not affect processing already carried out lawfully.
5. Donations and Payment Processing
We use Stripe to process online donations securely.
When you make an online donation, Stripe may collect and process payment information, including card details, billing information and transaction data.
GHT does not normally receive or store your full payment card number or card security code.
We may retain donation records including your name, email address, amount, donation category, payment status and transaction reference for administration, reconciliation and financial accountability.
For further information, please see Stripe’s Privacy Policy.
Important: GHT is currently preparing for charitable registration. Donations should not be assumed to qualify for Gift Aid or other charity-related tax relief unless the relevant legal requirements have been satisfied.
6. Contact Forms and Email
When you submit an enquiry through our website, we collect the information you provide, which may include your name, email address, telephone number, enquiry category and message.
We use this information to respond to your enquiry and maintain relevant administrative records.
Please avoid including unnecessary sensitive personal information in general contact forms.
7. Membership and Community Activities
If you apply for membership or participate in GHT activities, we may collect information needed to administer your participation, communicate with you and maintain appropriate records.
Where an activity requires additional personal information, we will provide further privacy information where appropriate.
8. Cookies
Our website may use cookies and similar technologies to operate essential website functions, maintain security and improve the visitor experience.
WordPress may use cookies for login sessions, user preferences and comments.
Third-party services embedded on our website may also use cookies.
Where legally required, we will request your consent before placing non-essential cookies.
You can manage cookies through your browser settings and, where available, our website’s cookie preferences.
9. Comments and User Accounts
If commenting is enabled, we may collect information entered in the comment form, together with technical information used for spam prevention.
If you register for a website account, we may store the information you provide in your user profile.
Authorised administrators may access this information where necessary for website administration.
If Gravatar is enabled, a hashed version of your email address may be shared with the Gravatar service to display your profile picture.
10. Images and Media
If you upload photographs or other media to our website, please avoid including unnecessary personal information or embedded location data.
We may publish photographs of GHT events and activities where we have an appropriate lawful basis and have considered the privacy rights of the individuals involved.
Additional safeguards may apply to photographs involving children or vulnerable individuals.
11. Embedded Content and External Websites
Our website may include content from third-party websites, such as videos, maps, social media posts and external articles.
These services may collect information about your interaction with embedded content in accordance with their own privacy policies.
Links to external websites do not mean that GHT controls their privacy practices.
12. Sharing Your Information
We may share relevant personal information with trusted service providers where necessary, including:
- Payment processors such as Stripe.
- Website hosting and technical support providers.
- Email and communication service providers.
- Professional advisers, auditors or regulators where appropriate.
- Public authorities where disclosure is legally required.
We do not sell or rent personal information to advertisers.
Where third parties process information on our behalf, we take reasonable steps to ensure appropriate data protection arrangements are in place.
13. International Data Transfers
Some technology providers may process personal information outside the United Kingdom.
Where international transfers occur, we will seek to ensure appropriate safeguards are in place as required by applicable data protection law.
14. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including any applicable legal, accounting or reporting requirements.
Donation and financial records may need to be retained for longer periods than general enquiries.
When information is no longer required, we will take appropriate steps to delete or anonymise it securely.
15. How We Protect Your Information
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
These measures may include secure website connections, access controls, restricted administrative permissions and reputable payment processing services.
However, no internet-based system can guarantee absolute security.
16. Your Data Protection Rights
Depending on the circumstances, you may have the right to:
- Request access to your personal information.
- Request correction of inaccurate information.
- Request deletion of information.
- Request restriction of processing.
- Object to certain processing activities.
- Request data portability where applicable.
- Withdraw consent where processing is based on consent.
To exercise your rights, please email admin@gandawinharmony.org.uk.
We may need to verify your identity before responding to certain requests.
17. Complaints
If you have concerns about how we handle your personal information, please contact us first so that we can investigate.
You also have the right to complain to the UK Information Commissioner’s Office (ICO).
ICO website: https://ico.org.uk
18. Children’s Privacy
We recognise the importance of protecting children’s personal information.
Where our activities involve children, we will apply appropriate safeguards and obtain parental or guardian consent where required.
We will not knowingly publish children’s personal information without an appropriate lawful basis.
19. Changes to This Policy
We may update this Privacy Policy to reflect changes to our activities, website features, service providers or legal requirements.
The latest version will be published on this page with an updated revision date.
20. Contact Us
For questions about this Privacy Policy or how we handle personal information, please contact:
Gandawin Harmony Trust (GHT)
London, United Kingdom
Email: admin@gandawinharmony.org.uk
Telephone: +44 7882 365180
Website: https://gandawinharmony.org.uk
Gandawin Harmony Trust — Compassion, Community and Harmony.